Notes from Online Technologies Coordinator Meeting
On Tuesday, March 14th, the Online Technologies team (OTCs) statewide met at Fairbanks. The highlights of the meeting are summarized below.- ASOM policies are being updated to reflect change in Learning Management System (LMS)
- ASOM 7.5 is being split into two separate policies to reflect use of the LMS for both online courses and all other course types
- Beginning in summer 2017 all faculty are expected to have their contact information filled out both in their individual courses and also in their IvyLearn Profile (for more info see Canvas Guides: http://guides.instructure.com/m/4144/l/75098-how-do-i-edit-my-profile-in-my-user-account-as-an-instructor)
- Statewide courses will have due dates assigned for all assignments and assessments, however faculty may modify them as needed (ex. assignments will be due on Sundays but faculty may change that to Saturday or Monday)
- The new ASOM 7.5.2 specifies that faculty should use the Conversations tool in IvyLearn to communicate with students whenever possible
- Requirements for teaching online will not change, though the content of the courses will be modified to reflect the change in LMS
- The Program Chair Observer role has been implemented in IvyLearn, however it functions differently than in the past. Individuals who have access will see an Admin button on the navigation menu and will be able to use that to access Region X Credit Courses
- Banner feeds will work similarly, however because the process is faster in IvyLearn than it was in Blackboard the feed will eventually be run more often (3-4 times per day instead of twice)
- Helpdesk
- A new queue will be added soon for IvyLearn, until then continue to use the Blackboard option
- Our helpdesk works with Canvas and will be familiar with the functionality
- Statewide courses are in the process of being transitioned
- Mentors and OTCs are transitioning the statewide courses
- Transition of statewide courses is being managed by OTCs and C4IT
- Current goal is to have all statewide courses transitioned into IvyLearn by the end of April
- Blackboard will be available on an extremely limited basis after June 30th for the following situations:
- Accessing information for grade appeals
- Students granted incompletes
- Blackboard will not be available to anyone not involved directly in either of the above situations
- C4IT is recommending that everyone transition out any needed content from Blackboard before June 1st; after June 1st we may experience degrading system function and long queues may result in extremely long processing times
Development Shells
Faculty may now request development shells. Development shell requests should be limited to:- Specific, non-online courses (for example: HLHS101 face-to-face)
- Courses for which common content is used by multiple faculty
https://sites.google.com/view/ivylearn/forms
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