Week's End Report - April 28th

Countdown to IvyLearn

24 Days

There are now 24 days left until the beginning of summer term, 36 days until online courses open in IvyLearn.

If you have not already attended a Level I training and Open Lab, please check the bi-regional IvyLearn Training Calendar on the website and attend a training in the next two weeks.

Training Calendar: https://sites.google.com/view/ivylearn/training/training-calendar

IvyLearn website: https://sites.google.com/view/ivylearn

If you aren't able to come to campus for training, please view the Level I Training video:

Please note that regional training will not be available in the gap between semesters. If you would like to receive local training on IvyLearn, you must attend a training session before the end of the semester.
Training may be available via centrally hosted webinars. Check the statewide training opportunities on their website: https://www.ivytech.edu/ivylearn/17825.html

Week's End Report - April 21st

Countdown to IvyLearn

43 Days

Dates

• May 13th  - Attend training and Open Lab before this date!
• Currently May 13th is the last day for official SuperUser support.  After this date, training opportunities and availability of assistance will be extremely limited.  If you need help transitioning your content, it must be done before this date.

• June 1st - Have EVERYTHING out of Blackboard before this date!
• While we will have access to Blackboard until June 30th, we expect there to be significant degradation in system performance, meaning ti will take longer to et your content out and Blackboard is more likely to go down and be inaccessible after this date.

• June 30th - Blackboard and all Blackboard products (including Blackboard IM and Collaborate) become inaccessible.
• Anything  that's not out of Blackboard before this date is lost forever.  This applies to both faculty and students, so please help us spread the word. Blackboard IM is being replaced with Google Hangouts.  Hangouts is a completely different type of tool, so we highly recommend experimenting with it now.

What you need to do....

• Keep reading this blog!
• Get training now!  Time is running out!
• Transition your content now! If you need assistance, please attend an Open Lab session.
• Tell your students about the transition.  They also need to get everything out of Blackboard before June 1st. 

Training Opportunities

• Bi-regional SuperUser training calendar:  https://sites.google.com/view/ivylearn/training/training-calendar

• Statewide Training Calendar: https://www.ivytech.edu/ivylearn/17825.html

• Recorded version of Level I Training:  https://sites.google.com/view/ivylearn/training/level-i-training

• Statewide Webinar Archives (more archives can be found on the Statewide training calendar page listed above)
• Custom Notification Settings:  https://youtu.be/s56jr65X4RM
• How to Import Content: https://youtu.be/nmHNOiwDpjo
• How to Add Course Content: https://youtu.be/GNV1mbQKXnM

• IvyLearn Resource Center:  Login to IvyLearn, click the Help icon in the IvyLearn navigation bar, then click on IvyLearn Resource Center (second link in menu)

Information Resources

• Bi-Regional IvyLearn website: https://sites.google.com/view/ivylearn
• Online Educational website (for students): https://sites.google.com/view/onlineeducation
• Bi-regional SuperUser Contacts: https://sites.google.com/view/ivylearn/superusers

New Instructional Design Center (IDC) website

• https://sites.google.com/view/gwc-idc
• New "Getting Started" checklists are available to assist you with setting up your summer courses

Google Hangouts

Need help with Google Hangouts?  Don't know where to start?  Don't know what it is? Check out the following website: 

• https://gsuite.google.com/learning-center/products/hangouts/get-started/

  Important Announcements

• We have ALL regional online courses transitioned to IvyLearn (we started with 106 courses!!)
• If we have reached out to you by email in regards to a transitioned course, please make sure you make the requested adjustments and reply to the email you received when you've completed the course

Week's End Report - April 14th

Countdown to IvyLearn

51 Days

 
Did you know....

• ...you (and all of your students) need to have everything off of Blackboard by June 1st?
• ...Blackboard goes away completely, forever, on June 30th (both for us and for our students)?
• ...as part of the Blackboard suite, Blackboard IM is also going away and is being replaced with Google Hangouts?
• ...practically all of the training in Lafayette and Kokomo is being done by our ten amazing regional SuperUsers? They are on contract until May 13th so take advantage of their training while it's available!

What you need to do....

• Keep reading this blog!
• Participate in training, there are 3 different sessions available:
• Level I - basics of IvyLearn, recommended for all faculty, recorded version available: https://sites.google.com/view/ivylearn/training/level-i-training
• Level II - more detailed look at IvyLearn, recommended for all faculty, particularly important for faculty who teach online
• Open Labs - exactly what it sounds like; come in, have a seat, ask whatever questions you may have and get assistance with moving your content from Blackboard into IvyLearn
• Training Calendar - the training calendar (containing events for both regions) is available on the website: https://sites.google.com/view/ivylearn/training/training-calendar
• Share the Online Education website with your students so they can begin to prepare for the transition: https://sites.google.com/view/onlineeducation
• Continue moving your content into IvyLearn: https://community.canvaslms.com/docs/DOC-9160
• If you are sharing content with other faculty, you can request a development shell to share
• Submit your request here: https://sites.google.com/view/ivylearn/forms
• Note we are not processing requests made via email, all requests must be made through the form

  Important Announcements

• C4IT announced today that they are not moving regional organizations as they had initially indicated, if you have a regional organization we will be reaching out to you shortly with more information
• We have only 17 regional online courses not yet transitioned to IvyLearn (we started with 106 courses!)
• If we have reached out to you by email in regards to a transitioned course, please make sure you make the requested adjustments and reply to the email you received when you've completed the course

Week's End Report - April 7th

Tip of the Week!

The Level I IvyLearn Training is now available online!

For those of you who are unable to attend Level I training at any of the Greater West Central region campuses, you may click on the video above to view the training online.

The full Level I training video can be viewed here: https://youtu.be/sZSnTPpwkuI

The topics covered in the video include:

• Accessing IvyLearn: https://youtu.be/sZSnTPpwkuI?t=21s
• IvyLearn Global Navigation: https://youtu.be/sZSnTPpwkuI?t=49s
• Setting up your IvyLearn Profile: https://youtu.be/sZSnTPpwkuI?t=1m30s
• IvyLearn Dashboard: https://youtu.be/sZSnTPpwkuI?t=4m15s
• IvyLearn Calendar: https://youtu.be/sZSnTPpwkuI?t=7m38s
• IvyLearn Inbox/Conversations: https://youtu.be/sZSnTPpwkuI?t=9m46s
• Help Resources in IvyLearn: https://youtu.be/sZSnTPpwkuI?t=12m39s

There is also information in the video regarding courses, including:

• Posting your syllabus in IvyLearn: https://youtu.be/sZSnTPpwkuI?t=16m53s
• Working with Pages: https://youtu.be/sZSnTPpwkuI?t=20m45s
• Modules and Assignments: https://youtu.be/sZSnTPpwkuI?t=24m53s
• Grades: https://youtu.be/sZSnTPpwkuI?t=31m35s

New Online Education Website Now Available!

The new Online Education website has been completed!

The site can be accessed here: https://sites.google.com/view/onlineeducation

Please share the site with your students so they can begin preparing for the transition to IvyLearn.

IvyLearn Transition Update

We began with 106 regional online courses. To date we have 19 courses that have not yet been transitioned, 13 courses that are in the process of being transitioned, and the rest of the courses have been completed.

We have the best SuperUser group in the state and they have been working tirelessly to train and prepare their fellow faculty and staff. Please take the time to attend their wonderful training sessions and work with them during scheduled Open Labs. While we are working on arranging for them to continue to assist users beyond the end of the semester, please recognize that availability may be limited.

Also note that we expect a significant degradation in services in Blackboard due to usage after the semester ends. If you need to transition materials from Blackboard to IvyLearn, please be sure to attend an Open Lab to get assistance with transitioning content before the current semester ends.