Week's End Report - May 26th

Semester preparation FAQs

Question: When will my course be loaded?

Answer: It depends. There are two different types of "loading" that take place. First is the loading of faculty into their courses in Banner. This loading is done by the schools. Once a faculty member is loaded into their course in Banner they'll gain access to their course in IvyLearn (after approximately 24 hours). For this summer we are loading all online course content for instructors (unless you receive an email from us stating otherwise) but we cannot load a course until the faculty member has been added to the course in Banner. After the faculty member is loaded into the course the content will be loaded (generally within 24-48 hours) if the content has been made available for release.

Question: I have a two-way video or co-requisite or clinical course and would like my sections merged. How do I request that?

Answer:  Course merge requests can be made via the Forms page of the new IDC website: https://sites.google.com/view/gwc-idc/forms

Question: My course content has been loaded and I'm ready to set it up. Exactly what do I need to do?

Answer: Go to the Getting Started website at https://link.ivytech.edu/GetStart. Click on the link corresponding to the type of course you're teaching and follow the directions.

Question: I would like to get more training on IvyLearn. Where can I go to find training opportunities?

Answer: Visit the GWC IvyLearn website for information about regional training opportunities and resources: https://sites.google.com/view/ivylearn/training
You may also visit the statewide IvyLearn website at: https://www.ivytech.edu/ivylearn/
You can sign up for the new ILRN101 (replacing BBRD101) by logging in to your Ivy Tech Google account and filling out the following form: https://drive.google.com/open?id=1MbOpdzJxZotK_E6FuC2v11E6PXQdlW_yZRkyEDoLld8

Question: When will students have access to courses?

Answer: Students will have access to courses 48 hours prior to the course start date as listed in Banner. Please note that in IvyLearn we must Publish our courses. Until you have done so your students will not be able to see the course.

Question: I would like to send my students a copy of the course syllabus, can I do that through IvyLearn?

Answer: Yes and no. You can use the Inbox (IvyLearn Conversations tool) to contact your students. This option is not available until the course has been Published and is made available in IvyLearn (48 hours before the course start date). 

Question: How much longer will I have access to Blackboard?

Answer: We recommended that everyone have all of their content out of Blackboard before June 1st so if you haven't already moved everything to IvyLearn, please make that a top priority. We'll be able to access Blackboard until June 30th but we expect service to be degraded so we discourage faculty and students alike from holding off on getting their materials off of Blackboard.

Week's End Report - May 19th

This summer we are excited to begin our first full semester of using several new tools. IvyLearn is our new Learning Management System (LMS), we also have MyIvy, the new information portal, and soon we'll be getting the new training system, IvyLead. The Instructional Design Center (IDC) was faced with a choice: try to update the old website with new information, or join the revolution. When you see the new IDC website, we think you'll agree with our decision!

Please check out the new IDC website:

https://link.ivytech.edu/GWC-IDC

 
Some of the great features of the new website include:

• Mobile-friendly interface
• Simpler navigation
• Getting Started checklists
• Updated content

Summer Semester Preparations

Instructors are currently being assigned to courses for summer. A few things to remember:

• If you are teaching an online course, please wait for us to load your content
• Use the Getting Started checklists to set up your course: https://link.ivytech.edu/GetStart
• If you did not participate in a Level I training, please view the Level I training video: https://youtu.be/sZSnTPpwkuI
• Please continue to consult this blog and your email for information and updates
• We cannot add enrollments to live courses, enrollment changes must be made via Banner, please contact your school with these requests

The Getting Started checklists contain all of the information you need to set up your courses for the semester, including requirements such as:

• How to set up your profile in IvyLearn 
• Online Learning Support contact information
• Attendance drop deadline (also known as NW or no-show withdraw date)
• Last date of withdraw
• Setting up your course summary (automatically generated course calendar in IvyLearn)
• Publishing your course (your students won't be able to see the course until it has been Published)
• A new course check video will be available soon

Visit the Getting Started website here:

https://link.ivytech.edu/GetStart

For additional information regarding IvyLearn and summer training opportunities, please visit the GWC Regional IvyLearn website: https://link.ivytech.edu/IvyLearn

Week's End Report - May 12th

The Course Loading process continues.....

If your course does not have content, please be patient as we continue to work on loading courses. If you do not have access to your course, contact your school to request that you be loaded into the course in Banner. Enrollments cannot be manually added to courses in IvyLearn.

IvyLearn training has ended for the semester. Our SuperUsers will return for summer semester and training will recommence at that time. A variety of training materials are available:

• Refer to emails sent throughout the semester from GWC-Online@ivytech.edu and also from Kara Monroe
• Visit the regional IvyLearn website: https://sites.google.com/view/ivylearn
• Training Resources
• Level I training video: https://youtu.be/sZSnTPpwkuI
• Level I and II training outlines with links to Canvas Guides
• Visit the statewide IvyLearn website: https://www.ivytech.edu/ivylearn/
• Read the FAQs
• Register for Statewide Training (this page also contains webinar archives)
• Explore Canvas User Guides: https://community.canvaslms.com/community/answers/guides/
• Refer to previous posts on this blog

Students can visit the new Ivy Tech Online Education website to learn more about using IvyLearn:

https://sites.google.com/view/onlineeducation

Week's End Report - May 5th

The course loading process has begun!

Faculty who have been assigned to their courses in Banner can access those courses in IvyLearn. If you do not have access to your course in IvyLearn, contact your school to request that you be loaded into the course via Banner. We are not able to manually add enrollments in IvyLearn.

For the summer semester, all online courses will be loaded either by C4IT (IncludED or OER courses) or regional Online Technologies Coordinators (OTCs) (statewide and regional online courses).

• If you have not already loaded your content, please wait for content to be loaded by the OTCs
• If you have already loaded your content, please contact the OTCs at GWC-Online@ivytech.edu to let us know your course does not need to be loaded with content
• If you have a face-to-face course you would like to have loaded with online content, please fill out the Course Loading Request form: https://sites.google.com/view/gwc-idc/forms
• Please do not fill out the form for online courses
• Please note that online course content loading is the current priority and face-to-face requests will not be processed immediately